School Secretary Job at Cornerstone School, Palo Alto, CA

RkZjdkFkRXZ2ZUFqa3BWRUc3TlA2ZGgza0E9PQ==
  • Cornerstone School
  • Palo Alto, CA

Job Description

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community.

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.

Responsibilities:

  • Front Office Management:
    • Greet visitors, answer phone calls, and direct inquiries appropriately.
    • Manage student registration, enrollment, and withdrawal processes.
    • Maintain student records and attendance data.
    • Issue student permits, passes, and ID cards.
    • Process and distribute mail and school communications.
  • Scheduling and Calendar Management:
    • Schedule appointments with the principal and other staff members.
    • Maintain the school calendar and communicate important deadlines and events.
    • Assist with room scheduling for meetings, activities, and testing.
  • Communication and Documentation:
    • Compose and distribute letters, emails, and other school communications.
    • Prepare meeting agendas and minutes.
    • Maintain accurate and confidential student records in accordance with school policies.
    • Process transcripts and other student documents.
  • Financial and Budgetary Tasks (may vary by school):
    • Collect student fees and lunch payments.
    • Maintain petty cash and prepare financial reports.
    • Process purchase orders and invoices.
  • General Support:
    • Order and maintain office supplies and equipment.
    • Provide logistical support for school events and activities.
    • Assist teachers with administrative tasks as needed.
    • Maintain a clean and organized work environment.

Requirements

Requirements:

  • High school diploma or equivalent (minimum)
  • Strong computer skills, proficient in word processing, spreadsheets, and email software
  • Excellent communication and interpersonal skills
  • Ability to multi-task, prioritize, and manage multiple deadlines
  • Strong organizational skills and attention to detail
  • Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff)
  • Ability to maintain confidentiality
  • Flexibility and adaptability to changing demands
  • Working knowledge of school procedures and policies (a plus)

Additional Desirable Skills:

  • Experience in a school setting (a plus)
  • Bilingual English and Chinese proficiency (a plus)
  • Knowledge of student information systems (a plus)

Benefits

Cornerstone offers a competitive compensation package commensurate with qualifications and experience.

Job Tags

Full time,

Similar Jobs

TLC While You're Away

Pet Sitter Job at TLC While You're Away

 ...We are looking for pet lovers to join our dynamic team. This is a great opportunity to make some money giving love and attention to...  ...by volume. The Breakfast/Lunch team works a split shift. A Sitter can expect to be assigned an average of 3 visits during each meal... 

Commonwealth of Pennsylvania

Clerk typist local government / union Job at Commonwealth of Pennsylvania

 ...Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at... 

CS Energy

Area Manager - Solar Construction Job at CS Energy

 ...The Area Manager works alongside Project Operations and Field Management to foster great client relationships, work effectively alongside our employees, and oversee the construction of safe, high quality, profitable, and on schedule renewable projects. Essential Duties... 

Loyola University Chicago

Dean, School of Environmental Sustainability Job at Loyola University Chicago

 ...elevate the Schools visibility through industry partnerships and community engagement initiatives such as hosting the annual SES Climate Change Conference; Pursue partnerships through Catholic and Jesuit international networks to elevate the Schools national and... 

CLASSGAP

Online Early Maths Tutor - Part-time Job at CLASSGAP

 ...and have a talent for teaching We are seeking a parttime Maths Tutor to join our team! This role offers the flexibility to conduct lessons...  ...Flexible schedule Work from anywhere in the UK Option to work online Compensation ranging from 20 to 40 per hour....