Job Description

Duties

• Provide support to attorneys in the Business and Legal Affairs Department.
• Track department workflow and ensure documents are sent to, received, and filed.
• Assist in preparing standard form agreements and other legal documents; draft and send letters, documents and other routine correspondence as requested.
• Assist in searching agreements and preparing analyses for attorneys' review.
• Maintain an organized and up-to-date filing system in electronic and physical formats for contracts and related matters; create physical and electronic files; search and retrieve files on an ongoing basis.
• Assist in negotiation and clearance of all audio and video releases.
• Liaise with internal personnel to resolve day-to-day issues and handle administrative matters.
• Assist with periodic reports of all legal matters affecting the company, including liaising with other attorneys and departments within the company.

Skills

• Extremely detailed, process-oriented and organized.
• Excellent verbal and written communication skills.
• Interact well and communicate clearly with all levels of organization and personnel outside the legal department.
• Excellent organization of physical and electronic files.
• Exhibit professional demeanour and sound judgment.
• Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, DocuSign and Monday.
• Follow up on delegated assignments through completion.
• Self-starter who takes initiative and is resourceful, is excited to learn, flexible and takes ownership of tasks and projects.
• Ability to adhere to guidelines and follow directions effectively.
• Ability to prioritize and works well under pressure.
• Ability to work autonomously and collaboratively.
• Basic proficiency in written and verbal Spanish is preferred.

Education

• Minimum of four years of experience as a legal assistant and/or paralegal
• Bachelor's Degree or equivalent experience
• Experience in a law firm or related area is preferred but not required
• Experience with corporate in-house paralegal is preferred.

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