Legal Administrative Assistant Job at RR Donnelley, Phoenix, AZ

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  • RR Donnelley
  • Phoenix, AZ

Job Description

We are seeking a dynamic remote  Legal Administrative Assistant  to join a team of word processing proofreading and administrative support staff located in our Phoenix Arizona service center.

Schedule:  12pm 8pm Monday Friday MST. Will adjust with daylight savings time. 

As a Document Processor/Administrative Support Specialist you will provide realtime assistance to clients in support of their timesensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization supporting a prestigious law firm.

 

  • Proofread complex legal documents for proper firm style consistency spelling syntax punctuation and grammar using proper citation protocols (The Chicago Manual of Style The Bluebook and the California Style Manual)
  • Perform wordforword reading of converted documents against originals to ensure accurate conversions
  • Perform crossreference checks and defined term checks
  • Review tables of authorities as requested
  • Check corrected proofs against markup to ensure all corrections were made accurately
  • Check formatting for consistency and adherence to client specifications
  • Use standard proofreading marks
  • Create edit and format legal documents to firm specifications using a variety of software applications
  • Convert clean and format documents to/from different file formats
  • Create charts graphs tables and spreadsheets as requested
  • Create and/or edit Tables of Authorities and Table of Contents
  • Perform data entry utilizing various software applications
  • Transcribe digital dictation files
  • Restore/recover corrupted document files as necessary
  • Complete all assigned jobs by deadline in an accurate and timely manner
  • Follow established policies and procedures at all times

Perform additional duties as assigned including but not necessarily limited to:

  • Research projects
  • Cite checking
  • File sharing and file downloading
  • Court/agency filings
  • Time entry
  • Scheduling assistance
  • Pleadings and discovery indexing
  • New business intake
  • File management
  • Conference/CLE registration
  • Troubleshooting/customer questions
  • Special projects as required by the Firm

 

Qualifications :

  • High school diploma or equivalent required; bachelors degree preferred
  • 5 years experience in legal administrative assistant or paralegal roles preferred
  • Strong knowledge of MS Office programs (Word Outlook Excel PowerPoint) 
  • Experience in legal word processing tasks such as proofreading creating TOAs and TOCs inserting automated crossreferences converting PDFs to Word applying Word styles using macros troubleshooting problem documents preferred
  • Ability to work through complex legal document markups and instructions accurately and timely preferred
  • Prioritization of various requests and deadlines simultaneously
  • Strong written and verbal communication skills including proficiency in English grammar spelling and punctuation
  • Proven ability to perform complex work under strict deadlines
  • Exceptional attention to detail
  • Professional and respectful interaction with clients and team members at all times

Remote Work :

No

Employment Type :

Fulltime

Job Tags

Full time, Shift work, Monday to Friday,

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