Job Description

• Calendar Management: Coordinate and manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Meeting Coordination: Organize and prepare for virtual meetings, including drafting agendas, taking minutes, and following up on action items. Key point of contact for planning/coordinating details of in-person events such as meetings or conferences.
• Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Document Management: Prepare, edit, and distribute documents, presentations, and reports.
• Expense Reporting: Process and track expense reports, ensuring timely submission and adherence to company policies.
• Project Support: Assist with special projects and initiatives as needed (i.e. event planning)
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Qualifications
• High school diploma or GED
• Minimum of 5 years of experience in an executive administrative support role, preferably in a fast-paced, highly matrixed corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to work independently and collaboratively
• High level of professionalism and discretion
• Detail-oriented with strong problem-solving skills

Additional Requirements
• Flexibility to work outside standard business hours as needed.
• Ability to handle multiple tasks and prioritize effectively.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Benefits
• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Job Tags

Similar Jobs