Job Description

About Us – Join a Team That’s Making a Real Impact in Healthcare 

At CareGuide, we are more than just a company—we are a team of problem-solvers and relationship-builders on a mission to make healthcare more affordable and accessible for millions. We take pride in fostering a supportive, collaborative environment where every team member is valued and has the opportunity to thrive both professionally and personally.

We don’t just talk about our values, we live them. Our culture is rooted in transparency, teamwork, and a commitment to excellence. Whether it’s helping clients navigate complex healthcare costs or supporting each other in daily tasks, we believe strong relationships and well-structured processes lead to success. At CareGuide, we’re not just changing healthcare costs – we’re changing lives.

All applicants must complete this screening to be considered:

Why CareGuide?

• Make a Difference : Help businesses and employees lower healthcare costs while improving their access to care.
  
• Structured & Supportive Environment : We provide clear processes, strong leadership, and a team-oriented culture where you can thrive.
  
• Work-Life Balance : Hybrid role (Dallas-based) with flexibility.
  
• Growth Potential : This role is designed for a motivated professional who wants to deepen their executive support skills and grow into a future Executive Assistant role as CareGuide continues to scale.
  
• The base annual salary range for this position is budgeted at $55,000 - $70,000.
  
• We also offer a competitive benefits package that includes medical, dental, and vision insurance, wellness resources, 401(k) matching, unlimited paid time off, and more.
  

Position Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to provide critical support to our CEO in our Dallas, Texas office. This role is ideal for someone who is detail-obsessed with a strong administrative foundation who thrives in a dynamic, fast-paced environment and aspires to grow into an Executive Assistant position. You will help keep operations running smoothly by managing calendars, meetings, communications, and special projects. If you're energized by structure, systems, and proactive problem-solving — and want to make a tangible impact at the executive level — this role might be for you. This position offers an exciting opportunity to work closely with leadership, develop advanced executive support skills, and contribute to strategic initiatives.

This is a full-time role, with approximately 80% of your focus supporting CareGuide and 20% supporting strategic initiatives led by our CEO.

Key Responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate logistics across teams and time zones.
  
• Organize travel arrangements and prepare detailed itineraries.
  
• Monitor and prioritize incoming emails and correspondence.
  
• Prepare materials for meetings, including agendas, notes, and follow-ups.
  
• Collect billable tasks each month from Asana to translate into time entry.
  
• Support the planning and execution of leadership meetings and company events.
  
• Serve as a liaison between the CEO and internal teams, ensuring smooth communication.
  
• Maintain confidentiality and handle sensitive information with professionalism.
  
• Assist with research and information gathering for projects.
  
• Support cross-functional coordination of key initiatives as needed.
  

Physical Demands

Essential functions are the job responsibilities an employee must be able to perform, with or without reasonable accommodation. While performing the duties of this position, the employee is regularly required to sit for extended periods, operate office equipment, and communicate clearly both verbally and in writing. Occasional standing, walking, reaching, and light lifting (up to 15 pounds) may be necessary.

Work Environment

This position operates in a hybrid work environment. Employees may work from a home office or report to a designated office space as needed. The role routinely uses standard office equipment such as computers, phones, and printers. A reliable, high-speed internet connection is required for remote work to ensure consistent access to company systems, video conferencing, and communication tools. Employees are responsible for maintaining an internet service that supports secure, uninterrupted connectivity to meet performance expectations.

CareGuide is proud to be an equal opportunity employer. We do not discriminate based on race, color, national origin, gender identity or expression, sexual-orientation, religion, age, disability, veteran status, marital or family status, or any other legally protected status. All employment decisions are made with integrity, fairness, and respect.

All applicants must complete this screening to be considered:

Requirements

All applicants must complete this screening to be considered:

• 2–3 years of administrative experience, preferably supporting senior leadership.
  
• Prior experience in a start-up, early-stage, or high-growth environment is a plus.
  
• Detail-oriented, highly organized, and proactive.
  
• Strong written and verbal communication skills.
  
• Ability to prioritize, multi-task, and adapt in a fast-moving environment.
  
• Comfortable with Microsoft Outlook, Teams, Zoom, Asana, and other project management or communication tools.
  
• High level of professionalism, discretion, and emotional intelligence.
  

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