Job Description

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $800 million annual budget.

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following:

• Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.

• Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.

• Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.

• Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

PPM has an opening for an Asset/Property Manager position within the PPM Department. This individual will report to the PPM Support Group Manager.

Essential Duties and Responsibilities:

• Full oversight of the various functions within the Property Management System including all additional managerial responsibilities such as staff performance, timecards, attendance monitoring, staff recruitment/hiring, budget, and expense approvals.

• Preparation, process engagement, and completion of all Property Audits and Assessments.

• Provide updates and narrative assessment for PEMP and BSA audit reports.

• Interfaces with ITD for all issues involving the Asset Management Module, Electronic Forms, and the Inventory process.

• Is the liaison for BSA with BHSO and the DOE/SC Office/OPMO for all matters relating to Property.

• Creates and updates Property Policies and Procedures ensuring DOE compliance is maintained.

• Is the Property Management SME and Property Management System Executive.

• Executes the process for all reports of asset loss/theft/damage/destruction.

• Trains all new Property Representatives and conducts follow-up meetings for changes/updates.

• Addresses questions, concerns, and anomalies for staff, property representatives, and organizational staff.

• Ensures all DOE deliverables are completed and submitted to DOE on schedule.

• Meets with BHSO monthly to discuss potential issues or concerns relating to property.

• Prepares and presents Property presentations for various entities, audits, etc.

• Engages in the yearly PMAP for Property.

• Participates in Walkthrough Inspections for Departments/Divisions.

• Works directly with Export Control for the process of Demolition/Destruction of High-Risk assets including all DOE required plans and documents.

• Reviews and approves all Property Certifications for SPP assets.

• Work with Procurement Subcontracts Manager and is responsible for conduct of subcontract administration relating to subcontractor property.

• Work independently, within established procedures and guidelines.

• Provide property expertise and leadership to meet contractual and regulatory requirements.

• Document files and perform contracts administration, as applicable.

• Determine how to resolve complex problems and resolve underlying issues without management guidance by using precedents and broad policies.

• Provides input to management, coordinates and controls areas of responsibility.

• Develops, implements and updates internal procedures.

• Leads teams and frequently exercises work discretion.

Required Knowledge, Skills, and Abilities:

• BA or BS degree in a business field, plus six (6) years direct property management experience, preferably in federal government property administration.

• Experience with the Federal Acquisition Regulation (FAR) and/or Department of Energy Acquisition Regulation (DEAR), preferred.

• Knowledge of DOE and National Laboratory acquisition and property management regulations.

• Possess an advanced understanding of the property business discipline, regular business contact within and outside the Laboratory or other Federal facility/agency to obtain and provide detailed and complex information, tracks, organizes, and analyzes property information.

• Anticipate and establish paths to avoid problems and manage administrative processes on behalf of management.

• Develop and implement internal procedures.

• Ability to identify and resolve complex problems in procurements.

• Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint.

• Skilled at influencing and establishing positive working relationships at all levels, internal and external, and sets a positive example for productive teamwork.

• Helps expand working relationships and demonstrates the ability to effectively influence relationships.

• Solid research, analytical, creative problem-solving, sound judgment and decision-making skills.

• Excellent attention to detail.

• Ability to handle deadlines and pressure situations.

• Advanced, clear, and concise verbal and written communication.

• Effective and efficient time/resource management, organization, planning, and prioritizing workload.

• Experience leading small teams or projects to a successful outcome.

• Interfaces with Program or Department end user groups, as well as Legal department.

Preferred Knowledge, Skills, and Abilities:

• Master’s degree.

• Supervisory experience.

• Knowledge of federal property management requirements and regulations, including 41 CFR 109 - Department of Energy Property Management Regulations.

• Certified Procurement Professional (CPP) or similar certification in government procurement practices.

• Experience with the Department of Energy Acquisition Regulation (DEAR).

• Experience with subcontract property-related terms & conditions or other legal documents.

Environmental, Health & Safety Requirements:

• The ability to work at a computer/keyboard for extended periods is essential.

• Ability to concentrate on accuracy.

Compensation:

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $138,850 - $230,500 / year. Salary offers will be commensurate with the final candidate’s qualification, education, and experience and considered with the internal peer group.

Other Information:

There is a possibility of remote employment in this role should the desired candidate not be local. If fully remote, then minimal travel to the Lab may be required.

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