Job Description

Are you an experienced administrative professional interested in expanding your knowledge while working with a pro-active and dedicated team? If you enjoy learning about Pennsylvania's historic places, the Pennsylvania State Historic Preservation Office (PA SHPO) has the perfect job for you. We are seeking an Administrative Officer 2 to provide support for our incentives programs and serve as an alternate for the bureau's administrative operations. Apply today to take advantage of this exciting opportunity!

As an Administrative Officer 2, you will be responsible for providing administrative support for annual grant programs, maintaining records related to PA SHPO's incentives programs, providing notifications to applicants, responding to inquiries, as well as analyzing program trends. You will have the opportunity to serve on the PA SHPO's leadership team where you will compile data to complete annual reporting to the National Park Service and participate in the roundtable meetings twice a month to review priorities and contribute to the bureau's organizational planning. Additional responsibilities include:

• Coordinating with staff to create or update annual grant application
• Contributing to the development of program guidance and operating procedures
• Ensuring compliance to state and federal guidelines
• Maintaining tax credit project records
• Assisting with monitoring the historical marker resource account
• Serving as backup to the timekeeper
• Completing routine training and professional development
• Performing various administrative tasks to ensure efficient operations in the office

Our ideal candidate is a flexible professional with a knowledge of grant administration and related federal and state guidelines!

Interested in learning more? Additional details regarding this position can be found in the   

Work Schedule and Additional Information: 

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework:  You may have the opportunity to work from home (telework) part-time, with the exception of site visits/field work, leadership meetings, and one (1) day per month in the office. Specific days will be determined according to bureau needs. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary:   In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1; or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training. 

Additional Requirements:

• One or more years experience administering grants including reviewing and paying invoices, monitoring grant activity, maintaining records, and compiling reports
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• One or more years overseeing and tracking annual and cyclical program priorities
• One or more years experience working with data management systems
• One or more years experience with program evaluation
• One or more years experience in data analytics
• Two or more years experience performing fiscal management work

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date .  Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:  

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans’ Preference tab or contact us at  ra-cs-vetpreference@pa.gov .

Telecommunications Relay Service (TRS):  

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Job Tags

Remote job, Full time, Part time, Local area, Work from home, Flexible hours, Monday to Friday,

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